Important information
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Schedule
Thursday 20th march 2025
Set up : Between 8:30 am and 10am*
Fair job : 10 am to 5 pm **
Dismantling : Between 5 pm and 8 pm
*If exhibitors arrive after 10 am for the set up, the access to the fair can be denied.
**Exhibitors arriving at the fair after the event’s public opening hours will see late arrival fees apply, reaching two hundred 200 dollars per hour
Communicate your presence at the event
We provide you with different visuals to share your participation in the event : banners for your website posts for your social networks etc. Click here to download
Access an Parking
Centre de Congrès Palace
1717 Boul. Corbusier, Laval (Québec) H7S 2K7
514-333-6000
Parking
800 free parking places
Think Public Transport!
Metro Montmorency – Bus 39, 50,60, 63, 65, 76
Loading dock
The delivery dock is on the back of the building You can access it directly through the parking lot
Survey
We invite you to participate in the improvement of the National Career Event.
A short survey will be given at the end of the event to collect your impressions and comments.
Thank you in advance for your cooperation!
Set up your booth
Please click on each item to view all information.
Delivery of the equipment of your booth Thursday march 20th between 8:30 am and 10 am only
Delivery of your equipment
Limited number of trolleys. Delivery available Wednesday, March 19 without storage fees, between 9:00 a.m. and 5:00 p.m., but no stand set-up before March 20. Multi-day storage service offered by GES Canada.
Contact
Put Aude Crestini and Stéphanie Dery (Group manager at the Palace) in contact for reception. Please inform them at least 24 hours before by email([email protected]).
Important !
Do not forget to identify your boxes ( name of the fair, booth number).
CUSTOMS & TRANSPORT FOR EXHIBITORS
ConsultExpo Inc. has been appointed official customs broker and also offers transportation services for your exhibition materials. Their services can be used one-way or round-trip. You can complete your quote request online: www.consultexpoinc.com/formulairefr for immediate responses you can chat live on their website. For personalized assistance, please contact: John Santini, Director of Operations. Tel: 514-482-8886 ext. 1cell: 514-709-0781Tele: 888-629-9008Email: [email protected]
Translated with DeepL.com (free version)
Arrival and Set Up Thursday march 20th
Your mission
You are responsible for assembling your own booth
Pick up your badge at the National Career Event desk, located at the entrance of the fair, any material over than 10 ft high must be approved before the event by the National Career Event)
Plan time before the opening of the doors of the fair to complete the set up of your booth.
Assembly of structures by our decorator GES Canada.
Empty boxes
- Identify them The unidentified boxes are automatically recycled !
- Place them behind your booth or under your table
Need extra services?
- Our set designer supplier, GES, can provide you with some storage and handling services,
and extra furniture.We invite you to discover their kit online. CLICK HERE
Dismantling
- The room must be vacated by 9pm, on March 20th 2025.
- You are responsible for the removal of your equipment. GES Canada, our designer, will dismantle the carpets and structures.
- Your empty boxes will be returned to your booth at the end of the fair. Trolleys will be able to help you dismantling.
- Storage fees will be charged for any material recovered on March 21st , 2025. – Rate on request
- Any exhibitor who does not leave the premises on the given time prescribed is liable to a penalty
- Out of respect for visitors and other exhibitors, please wait until 5pm before starting your disassembly.
Your areas
Exhibitors’ Area
Need a break ? A space for exhibitors will be open all day long for coffee/tea or fresh water breaks..
Lunch
A box lunch is available for your representatives at the show from 12:00 to 14:00.
Please note! Your package includes 2 box lunches. Please let us know if you need additional lunch coupons.
Price of additional meal: $28 (send your request to [email protected]).
Your package
For all exhibitors
- Kiosk 8 x 10
- Furniture chosen at the time of your registration : counter + 2 stools or table + 2 chairs
- No change of furniture (replace table by counter or vice versa) will be allowed on site.
- Carpet, wastepaper basket and curtains
- Poster with logo
- Access to the exhibitor area (water, coffee, tea)
- Wifi
- 2 meal coupons
- Logo, description and positions offered in the official program, distributed in 750 color copies, if received 25 days before the event.
- Complete description and positions offered in the exhibitor directory on the ecarrieres.com website (upon registration)
Extra services Send your request to [email protected]
Electricity: You can get this option on demand (145 $).
Tips for exhibitors
Before the fair
During the fair
IDENTIFY YOUR COMPANY’S NEEDS
The more you know the job openings or general labor needs of your company, the more you will know if the person you are talking to has an interesting profile = Time saving / less of unnecessary discussions
ATTRACT CANDIDATES TO YOU!
Inform candidates of your presence through your website, your e-mail signatures, an e-mail to your database … Make appointments on site if you have applications in progress!
Preview a Twitter hashtag for the day of the event and announce your attendance the week before.
VALORIZE YOUR EMPLOYER BRAND IMAGE
Establish a plan of action for your day to set up the booth and make shine your brand image. To avoid: Text too small and / or too abundant – Do not use the right words – Too many images – Images of bad qualities – Damaged posters
BRING THE NECESSARY MATERIAL
Do not forget to bring the necessary material to set-up your booth (Business cards, company presentation documents, job descriptions, employment forms … Pens, broaches, notebook, scissors, adhesive tapes, Usb key, computer, sockets …)
CREATE A WELCOMING SPACE
Do not neglect any time of the day!
Smile! Be proactive, concrete, clear and patient! To avoid: The obstacles between you and the visitors (table or counter), personal phone conversations in the booth, read or eat in front of visitors
BE EFFECTIVE IN YOUR SELECTION
Learn to be concise and prepare your questions in order to quickly target the candidate’s profile in front of you. Quickly study his approach (gesture, gait, stress level, handshake) and his speech (good morning, his presentation, his way of showing interest …).
SET UP A RATING SYSTEM
Provide a common annotation system for all team members to quickly sort the resumes after the event. Example: A letter code and number system will allow you to identify the position corresponding to the profile and an evaluation of your first interview with the candidate (Position A – Evaluation 2 = A2).
Others instructions
- Neither the guest nor his guests will be allowed to bring food or drinks of any kind to the Congres Center without the express written permission of one of its representative.
- Do not distribute promotional items, samples, souvenirs or conduct surveys / questionnaires / solicitation in the fair aisles in order not to obstruct the passage. Please do so only at your booth.
- Please let us know of any initiatives you may have regarding the attraction of visitors, in order to avoid inconvenience during the fair.
- Watch out for theft! Avoid leaving your personal belongings visible (phone, wallet, tablet)