Important information
Please click on each item to view all information.
Schedule
Tuesday, April 21
Between 2 pm and 6 pm: Set-up (with trolley)
Wednesday, April 22
Between 8.30 am and 11 am*: Set-up (without trolley)
Between noon and 7 pm: EVENT
Thursday, April 23
Between 9 am and 10 am: Exhibitor’s arrival
Between 10 am and 6 pm: EVENT
Between 6 pm and 7.30 pm: Dismantling
* If exhibitors arrive after 11:30 am for the set up, access to the fair can be denied
** Exhibitors arriving at the fair after the event’s public opening hours, or during the other days of the fair, will see late arrival fees apply, reaching two hundred (200) dollars per hour.
Our partners for more services
The Palais des Congrès de Montréal can assist you with handling services, booth cleaning, and plumbing: CLICK HERE
Palais regulations regarding exclusivity of food services: CLICK HERE
Requirements and regulations related to event installations: CLICK HERE
Health and safety obligations: CLICK HERE
GES is our official decorator. You can contact them for storage, delivery, and material handling services, as well as furniture. We invite you to explore their online kit: CLICK HERE
CCR can provide all the audiovisual equipment you need : CLICK HERE
You can contact Martin Lacoste by email: [email protected]
Accommodations
- Hôtel Monville – group code: 2604CONTEX
Standard room (single or double occupancy):
$259 (+tax) / night. Wi-Fi included.
Offer valid from April 21 to 24, subject to availability.
Rate guaranteed until March 22.
The different ways to make a reservation are as follows:
- By clicking directly on the link: BOOK HERE!
- By contacting our reservations department by phone at +1 (514) 379-2005, by email at [email protected], or toll-free at +1 844-545-2001.
By entering the group code on the website www.hotelmonville.com, on the “Reservation” page, in the “Group code (this is not a promo code)” section.
- Hôtel Le Dauphin – Code: 04222026SALONEFC
Standard room (single or double occupancy): $189 (+tax) / night. Breakfast and Wi-Fi included.
Offer valid from April 20 to 26. BOOK HERE!
Communicate your presence
We provide you with different visuals to share your participation in the event : banners for your website posts for your social networks etc. Click here!
Access
Palais des congrès de Montréal – Room 210
Montréal, QC H2Z 2B3
(Access for people with reduced mobility)
Subway station: Métro Place d’Armes
Loading dock
163, rue Saint-Antoine Ouest, Montréal (Québec) H2Z 1X8
(Trolleys available on site)
You can use trolleys only on Tuesday before the set up of the carpets (around 6pm).
You will therefore not be able to use them on Wednesday.
Thank you for your understanding.
Parking
Indoor parking at the Palais des congrès
1025 Rue Chenneville, accessible by Avenue Viger, 400 spots
Hourly rate (Free for the first 10 minutes)
- 10 to 30 minutes$5.00
- 30 minutes to 1 h$10.00
- 1h30$15.00
- 2 h$20.00
- 2 h to 12 h$25.00
- 12 h to 24 h$30.00
- Fixed daily rate (Free for the first 10 minutes)$25.00
- Monthly (contact: 514 871-3123)$290.00
* Accepted methods of payment: contactless debit card or credit card. Includes all applicable taxes. Prices are in Canadian dollars and are subject to change without prior notice.
CLEARANCE HEIGHT: 1,9 M (6 PI 2 PO)
Survey
We invite you to participate in the improvement of the National Career Event.
A short survey will be given at the end of the event to collect your impressions and comments.
Thank you in advance for your cooperation!
Set up your booth
Please click on each item to view all information.
Delivery of your equipment
Tuesday, April 21, between 2pm and 6pm only.
Delivery cannot be made before April 21, 2pm. Due to the number of events held at the Palais, it does not have storage services. A storage service can be provided by our partner GES.
Delivery contact
You can give the name of Aude de Poulpiquet for the delivery contact. Please inform her at least 24 hours before the delivery by email ([email protected]).
Important!
- Do not forget to identify your boxes (company, name of the fair, booth number).
- CUSTOMS & TRANSPORT FOR EXHIBITORS
ConsultExpo Inc. has been mandated as an official customs broker and also offers transportation services for your exhibition equipment. Their services can be used one-way or round trip. You can complete your quote request online: https://www.consultexpoinc.com/onlineforms/ for immediate answers you can chat live on their website.
For personalized assistance please contact:
John Santini, Director of Operations
Phone: 514-482-8886 poste. 1
Cell: 514-709-0781
Fax: 888-629-9008
E-mail: [email protected]
Setup : Tuesday, April 21
Tuesday, April 21
The installation of the structures is carried out by our decorator, GES Canada.
Your mission
- You are responsible for assembling your own booth.
Any material over 10ft in height must be approved before the event by National Career Event.
Arrival : Wednesday, April 22
Your mission
- Pick up your badge at the National Career Event desk, located at the entrance of the fair.
- Schedule time before the opening to complete the setup of your booth.
(Note that trolleys are prohibited on Wednesday)
Empty boxes
- Identify them. The unidentified boxes are automatically recycled.
- Put them in front of your booth before 11am on Wednesday. An agent of the Palais will store them.
- Please note that you will not have access to your boxes during the fair. You will be able to get them back after 6pm on Thursday.
Dismantling
- You are responsible for the removal of your equipment.
- GES Canada, our designer, will dismantle the carpets and structures.
- The room must be vacated by 7:30pm, on April 23.
- Your empty boxes will be returned to your booth at the end of the event.
- Trolleys are only available once the carpets are removed.
- No equipment on trolleys, or other transportation equipment, can be removed using the common and public areas of the Palais.
- Any exhibitor who does not leave the premises before 7:30pm on April 23 is liable to a penalty.
- After 10:30pm you will not be able to recover any items left in the room.
- Out of respect for visitors and other exhibitors, please wait until 6pm before starting your disassembly.
Your areas
Exhibitors’ Area
An area will be open for exhibitors all day long for coffee/tea/cold water breaks (located at the fair entrance).
BRING YOUR WATER BOTTLE!
Exhibitors’ Area
A snack area will be available. Sandwiches and snacks can be purchased here. Cash, credit and debit cards are accepted.
- You can also eat in the Palais des Congrès food court, Subway station level.
- No food can be brought from outside into the event room. The food-court level is not part of the restrictions.
- Important: IMPORTANT: We no longer sell meal vouchers.
Your package
For all exhibitors
- Poster with logo
- Access to the exhibitor area (water, coffee, tea)
- Wifi
- Logo, description and positions offered in the official program, distributed in 5000 color copies, if received before
April 7, 4pm - Click here to see the April 2025 program
- Complete description and positions offered in the exhibitor directory on the ecarrieres.com website (upon registration)
All areas (except employment area pavilions)
- Kiosk 10 x 10
- Furniture chosen at the time of your registration : counter + 2 stools or table + 2 chairs
- Dimensions counter : 40” x 20” x 40”
- Dimensions table : 72” x 24” x 30”
- No change of furniture (replace table by counter or vice versa) will be allowed on site. However, you may add stools or chairs ($).
- Carpet, wastebasket and curtains (height of the bottom of the booth: 8′; height of the sides: 3′)
Employment area pavilions
- Kiosque 10 x 10
- Furniture : counter + 2 stools
- Dimensions counter : 40” x 20” x 40”
- No change of furniture (replace table by counter or vice versa) will be allowed on site. However, you may add stools or chairs ($).
- Carpet, wastebasket and curtains (height of the bottom of the booth: 3′ or 8′; height of the sides: 3′)
Extra services: Send your order by email [email protected]
Electricity: 1 plug 15A – 120V (1500W) (215$ + tx before March 30, and 265$ + tx between March 30 to April 19).
Caution! Each order on site (April 20 to 23) will be charged 325$ +tx.
Tips for exhibitors
Before the fair
During the fair
IDENTIFY YOUR COMPANY’S NEEDS
The more you know the job openings or general labor needs of your company, the more you will know if the person you are talking to has an interesting profile = Time saving / less of unnecessary discussions
ATTRACT CANDIDATES TO YOU!
Inform candidates of your presence through your website, your e-mail signatures, an e-mail to your database … Make appointments on site if you have applications in progress!
Preview a Twitter hashtag for the day of the event and announce your attendance the week before.
VALORIZE YOUR EMPLOYER BRAND IMAGE
Establish a plan of action for your day to set up the booth and make shine your brand image. To avoid: Text too small and / or too abundant – Do not use the right words – Too many images – Images of bad qualities – Damaged posters
BRING THE NECESSARY MATERIAL
Do not forget to bring the necessary material to set-up your booth (Business cards, company presentation documents, job descriptions, employment forms … Pens, broaches, notebook, scissors, adhesive tapes, Usb key, computer, sockets …)
CREATE A WELCOMING SPACE
Do not neglect any time of the day!
Smile! Be proactive, concrete, clear and patient! To avoid: The obstacles between you and the visitors (table or counter), personal phone conversations in the booth, read or eat in front of visitors
BE EFFECTIVE IN YOUR SELECTION
Learn to be concise and prepare your questions in order to quickly target the candidate’s profile in front of you. Quickly study his approach (gesture, gait, stress level, handshake) and his speech (good morning, his presentation, his way of showing interest …).
SET UP A RATING SYSTEM
Provide a common annotation system for all team members to quickly sort the resumes after the event. Example: A letter code and number system will allow you to identify the position corresponding to the profile and an evaluation of your first interview with the candidate (Position A – Evaluation 2 = A2).
Others instructions
- Neither the guest nor his guests will be allowed to bring food or drinks of any kind to the Congress Center without the express written permission of one of its representatives.
- Do not distribute promotional items, samples, souvenirs or conduct surveys / questionnaires / solicitation in the fair aisles in order not to obstruct the passage. Please do so only at your booth.
- Please let us know of any initiatives you may have regarding the attraction of visitors, in order to avoid inconvenience during the fair.
- Beware of theft! Avoid highlighting your personal belongings (phone, wallet, tablet)